Meeting Minutes

HIDDEN LAKES HOA BOARD OF DIRECTORS MEETING DATE: 9/29/25

Meeting was open by the President at 6pm. Present were Mike Simmons, Bill Fortman, Robert Schlemm, Tim Bienzen (first 20 minutes), and Karen Awe.

A motion to dispense with the reading of the 8/19/25 minutes, seconded, and so moved.

PRESIDENTS REPORT

-        Mike reported that the path repair took place at a cost of $3,618.65 and went well. 

-        Mike stated that the pole barn homeowner was contacted and if the project is going to move ahead the Board needs to see the plans before approval. The homeowner understood.

-        Mike suggested that Hidden lakes Trick & Treat be held Oct 25 from 6-8pm and that the subdivision would be informed via email. A motion to accept the suggestion, seconded and so moved.

-        Mike will touch base with Tim regarding Karens proposal on the HOA software to get his opinion.

-        Mike will contact other committees to ascertain any progress.

TWO YR DIRECTORS REPORT

-Bill reported that the trimming of large trees and weeds is finished by Cream City at the cost of $3,944.17. Also, WLPR sprayed weeds and will cut willows and add trunk killers at an initial cost of $750. Signs were place around the lake to make residents aware of the spraying.

-Bill stated that the website will be up and running in its beginning format. Things maybe added or deleted in the future as needed. The Google domain name cost $20.00/yr.

THREE YR DIRECTORS REPORT

-Bob reported that he has contacted 4 snow removal companies and is awaiting formal quotes for the Board to take under consideration.

-We discussed possible action on the Hidden Lakes Condo lot and will continue researching the subject.

-Received C&R Lake maintenance proposal however it needs more clarity. Bob will follow up in early spring.

-Bob presented a quote of $1000.00 to restore the Hidden Lakes monument on Rawson Ave. The project was tabled as a lower priority but may be considered later.

-Mike will resend dues letter on Lot 84. 

COMMITTEE REPORTS

SAFETY: NO REPORT

WELCOME: NO REPORT

BUDGET/FINANCE: Karn Awe reported on her research on HOA START software. The cost for the suggested package would be $600.00/yr for subscription fees.  Possible additional costs to be incurred based on product selection and services. An in-depth presentation will be given to Tim for his input. If approved Karen volunteered to be the Administrator and counselor for the project. 

COMMUNICATIONS: NONE

LAKE

-Bob will contact C&R for a quote on the broken rail road tie step at the Jerilyn walk toward the lake. The sight was looked at on Oct 8 and we are awaiting the quote.

CONTRACTS

NO REPORT

TREASURES/DUES REPORT

-Tim presented the 9/29/25 report documents and a motion to accept the Treasurer’s Report as presented was made, seconded, and so moved.

-Dues report: 23 lots have not paid for 2025. Two lots are on payment plans.

If payments are not received on time and after Director inquiries are not responded to liens will be placed on the lots early in January 2026 as per the bylaws. Mike will do the filing.            

OLD BUSINESS

-Motion to pay Bill 55.59 for weed killer and brushes, seconded, and so move.

-Motion to pay Tim $67.98 for print ink costs, seconded, and so move.

DIRECTORS RESPONSIBILITIES

MIKE: WEBSITE, RESPONDING TO EMAILS, WLP&R, LAWN CARE, CREAM CITY

BILL: LAWN CARE, WLP&R, PATH & BLACK TOP, CREAM CITY

BOB: SNOW REMOVAL, INSURANCE, CITY OF FRANKLIN

NEW BUSINESS

-NONE

ADJOURNED: 7:40PM. Next meeting 10/29/25. Place TBD

Submitted: Robert G. Schlemm Director and Acting Secretary

HIDDEN LAKES HOA BOARD OF DIRECTORS MEETING DATE: 8/19/25

Meeting was open by the President at 5pm. Present were Mike Simmons, Bill Fortman, Robert Schlemm, Tim Bienzen.

A motion to dispense with the reading of the 7/30/25 minutes, seconded, and so moved.

This was a urgent meeting called to discuss the rain damage around the lake paths.

PRESIDENTS REPORT

-        Mike reported that the bylaws were in a PDF file and available on the homeowner’s website. He is checking to see of all the files transferred and will let us know.

-        Mike asked If he could provide Bob’s Franklin Police report to Deb as she has a committee that is working on lake security and lighting. The report will be passed to Deb.

-        Regarding the around the lake signage, Mike and Bob looked at the present signage we have and felt that it complied with Officer Wallace’s suggested verbiage. So, our thought is that no new signs will be needed. Lighting is still an issue and is being looked into.

TWO YR DIRECTORS REPORT

-Bill reported that Amer is still working on the new website and stated that something might be final in one week. Bill will follow up.

 THREE YR DIRECTORS REPORT

-Bob reported that he has collected phone numbers for snow removal companies and will start to get quotes for 2025-26 winter. Mike said he would provide the phone number of last years company so Bob could include it in his list.

COMMITTEE REPORTS

SAFETY: NONE

WELCOME: NONE

BUDGET/FINANCE: NONE

COMMUNICATIONS: NONE

LAKE

-Mike received a quote from Purpose for $5000.00 and Sunrise (mowing) quoted $1500. Bob met with CL Gravel and gave us a quote of $3700.00. All the quotes were discussed and the project was awarded to C & L Gravel. Date of completion of project will be sometime after Labor Day.

-Bill reported that Cream City provided a quote for tree and bush trimming for $3,600. Mike and Bill will follow up with WL&P to see when work around the lake will be scheduled.

-A discussion ensued regarding what should be on the website i.e. financials, meeting minutes, and non-due payers? Once the site is developed the Board will decide on the content.

 CONTRACTS

None

TREASURES/DUES REPORT

-Tim presented the 8/19/25 report documents and a motion to accept the Treasures Report as presented was made, seconded, and so moved. See detailed attached report.

-Dues report: 11 owners have not paid for 2025

                       14 owners are chronic non payer with 2 or more years

                        not paid.

All notices have gone out to the non-payers and the dead line is drawing near. Mike is following up on some and Bob will work on two of his neighbors who are chronic no payers.

If payments are not received on time and after Director inquires are not responded to leans will be placed on this lots as per the bylaws. Mike will do the filing.            

OLD BUSINESS

-Motion to pay Mike $28.36 for printing costs, seconded, and so moved.

-Bob has talked to Karen about the Finance committee findings and she stated that she has researched HOA software that may make Tims job easier. She is willing to present her findings at our September meeting.

NEW BUSINESS

-A request for the construction of a Pole Barn on a owner’s lot was requested. As there is no Design Review Committee plans for the project must be submitted to the Board for review. The Board needs the final plans for complete review and once those final plans are presented the Board has 30 to provide their determination. We will await the first submission of the plans and discuss.

-Bob questioned if the Condos on 35th and Rawson was a part of the Subdivision?  According to the plot they are marked as lot 191? The Board will look into it.

ADJOURNED: 7:40PM. Next meeting TBD. Place TBD

Submitted: Robert G. Schlemm Director and Acting Secretary

HIDDEN LAKES HOA BOARD OF DIRECTORS MEETING DATE: 7/30/25

Meeting was open by the President at 6pm. Present were Mike Simmons, Bill Fortman, Robert Schlemm, Tim Bienzen, and Deb McMclure.

A motion to dispense with the reading of the 7/3/25 minutes, seconded, and so moved.

PRESIDENTS REPORT

Mike stated; A lean was recently successfully removed from Lot 213 in time for their loan to go through. $331.75 paid by owner, to HOA for debt to be made whole. There is $18,75 reimbursement due to the property owner and $11.25 to Mike for court costs incurred.

Bench repair completed (north side of west pond). Mike requesting $14.36 for wood and glue materials.

Motion to reimburse Mike for $14.36 for bench repair materials, seconded and so moved.

Bob Peters was paid $550.00 on two day weeding of the Tumblecreek entrance. Bob and Mike authorized the expenditure. Work completed and vendor paid.

WLPR due $2,100 by July 31, 2025.

Tumblecreek entrance needs sign lettering refreshed. (see old Business for discussion)

34 letters are going out tomorrow for overdue HOA dues (see attached). Total $14,230.00 overdue, $17,504.00 with interest. Mike requesting printing cost. Motion to pay Mike printing cost, seconded, and so moved.

-Mike will have the subdivision documents converted to PDF for future use on the website and via email. Mike will be requesting reimbursement for the costs.

Mike and Bill discussed the email issues and the concern has been resolved.

TWO YR DiREcroRS REPORT

-Bill reported that Amer is still working on the new website.

-Bill walked the Lake common ground with Cream City for brush and tree trimming and awaiting a quote. Bill mentions it would be expensive as the overgrowth is very bad. The Board suggested we look at the pricing and maybe spread the work out for a few years and discuss developing a maintenance plan. The Board will discuss the issue further when the quote comes in.

-Bill asked what WLP&R is suggesting for lake maintained? Mike and Bill will get together and discuss LLP&R’s findings.

THREE YR DIRECTORS REPORT

-Bob reported he had purchased a weed sprayer and followed the suggestion of Mr. Peter and applied the vinegar/salt spray to the small number of weeds that came back since Mr. Peters did his work. Bob reported that the spray worked very well and donated the sprayer to the HOA. Mike took the sprayer and stated he would do the work for the rest of the year, keep an eye on weed growth and stopping it.

-Bob reported that he has the contact information for the Franklin Police Department Community Servicer, Officer Wallace and has set up an appointment for Bob and Mike to meet with him on Aug 12 at 3pm.

Discussion will be about Lake access, and loitering around the lake, and trespassing of non residents. Report will follow.

COMMiTEE REPORTS

SAFETY: NONE

WELCOME: NONE

BUDGET/FINANCE: NONE

COMMUNICATIONS: (SEE TWO YR DIRECTORS REPORT)

OTHER COMMITTEES: Deb McClure reported on possible Lake lighting proposals. Awaiting some quotes and will present finding to the Board.

LAKE

NONE

CONTRACTS

-Tim discussed outstanding WLP&R bills and has rectified the situation.

- The following bills will be sent and overseed by the corresponding Director: A. WLP&R (Bill & Mike) B. Lawn Care (Mike & Bill) C. Snow Removal (Bob) D. Path maintenance/Blacktop (Bill) E. Cream City (Bill & Mike) F. Insurance (Bob) G. City of Franklin (Bob)

-Tim will work on all contracts to be on the Google drive for access to all Directors.

TREASURES/DUES REPORT

-Tim presented the report documents and a motion to accept the Treasures Report as presented was made, seconded, and so moved. See detailed attached report.

OLD BUSINESS

-Mike said he would get the corporate documents from Deb McClure and then store it at his house.

NEW BUSINESS

NONE

ADJOURNED: 7:40PM. Next meeting August 27, 2025. Place TBD Submitted: Robert G. Schlemm Director and Acting Secretary